Your practice is at risk of being hit by huge Federal fines unless you follow the stringent rules required to protect your patients’ private health information. The Federal government is cracking down on all medical and health related operations like yours, and issuing million dollar-plus fines for violations of the HIPAA Security Rule.
The law requires that you bring in a professional to conduct an annual Risk Analysis to identify issues in your computer network – and your procedures — that could compromise the integrity of electronic patient health information (ePHI). The law also requires you to retain a Management Plan and Evidence of Compliance to document the remediation of discovered issues in the event of an audit.
Failure to perform a comprehensive, thorough Risk Analysis – and then to apply the results of that analysis — is where organizations suffer most audit failures, according to Leon Rodriguez, the former Director responsible for enforcing HIPAA.
You can’t do it yourself. Leon Rodriguez, former director of the Office for Civil Rights (OCR) at the U.S. Department of Health and Human Services, was responsible for enforcing HIPAA and HITECH. When asked where do organizations suffer the most audit failures, Rodriguez commented in the “failure to perform a comprehensive, thorough risk analysis and then to apply the results of that analysis.”Managing your HIPAA compliance and maintaining levels of security mandated by the federal government is a tedious, time-consuming effort, and one that requires specialized IT expertise. One wrong step could mean expensive fines, increased insurance premiums, and damage to your reputation. Even if you have a plan in place today, maintaining compliance on an on-going basis is tricky business when it comes to technology related safeguards mandated by HIPAA.
Our company specializes in conducting comprehensive, confidential HIPAA Risk Assessments for health and medical organizations like yours. We use a combination of specialized software, on-site observations and interviews with your staff to uncover a broad range of issues that could result in a data breach and/or a fine if discovered by a random government audit. Resolving some of issues may be as simple as training your employees to update passwords. But others could be much more serious and involved, like changing the data back-up and recovery program. Our comprehensive HIPAA Compliance service uses a proprietary Risk Score Matrix algorithm that prioritizes the work that should be done based upon potential impact to your practice. We not only provide you with a full set of HIPAA documentation required under the Security Rule, but also offer the ongoing expert IT services you need to resolve any HIPAA related IT issue we discover.
Our service leverages the accuracy and efficiency of specialized computer software, combined with the expert knowledge of our experienced support engineers and staff.
The first step is performing a valid comprehensive HIPAA assessment is gathering and organizing the vast amount of data that must be collected from a variety of sources. Our software tools provide a central repository to safely and securely collect the information.
Next, we conduct a “Site Interview” to obtain the answers to a series of questions about HIPAA-related IT issues such as ePHI. This step insures that we collect the same information that a government auditor would be looking for.
Then we conduct an on-site survey to personally observe the environment, take photographs and check on a wide range of security policies. There’s no guesswork here – our service includes a comprehensive checklist of things to look for.
Once you’ve gathered the initial data and uploaded it all into the Network Detective HIPAA Risk Assessment Engine, you will work with your client (or organization) to complete three worksheets – a User Identification Worksheet, a Computer Identification Worksheet, and a Share Identification Worksheet. These worksheets are built automatically by the HIPAA Risk Assessment Engine once you import the automated collections. The data from these worksheets will be automatically cross-correlated with the data collected by the Network Detective data collector to ensure there are no anomalies.We use a series of computer-generated worksheets that are automatically cross-correlated with the data collected by our data collectors to ensure there are no anomalies. We will also run local HIPAA scanners on each PC in your office to collect even more HIPAA required data. All of the information gathered is then analyzed by our specialists and organized into a set of official HIPAA Compliance reports and documents that we certify and provide to you as part of our service offering.
Preparing all of the documents is the first and most important step in avoiding big fines for “willful neglect” of the law. But, in order to provide the protection you need from a potential data breach and bigger HIPAA fines, we will review, prioritize and fix any issues deemed to be potential HIPAA violations.
As part of our comprehensive HIPAA service, we will provide you a monthly Risk Profile to ensure your compliance tomorrow as well as today.
Don’t wait until you get audited. By then it will be too late. HIPAA compliance is the law. Contact us today at 719-362-5331 or by email by filling out the form below get all your questions answered quickly and professionally.